Posts Tagged ‘time management’

Social Media Roles: Be a Content Creator

Tuesday, August 10th, 2010

An important role in social media is to be a go-to person for good content. There are two ways to act in this role. One is to be a Content Creator. The other is to be a Content Filter. I’ll cover Content Creator today and Filter tomorrow.

Let’s start with why you might want to fill the Content Creator role in social media. Probably you want to be known as an original thinker in your field. Or you might want to write a book, and you want to use social media as a way to build content and a future audience. Perhaps you are a free-lance writer or consultant and want to build credibility with your future clients. All of these are good reasons to be a Content Creator.

Where do Content Creators promote themselves in social media? A blog is the obvious place to start. A blog provides a foundation for all other interaction. Much of your time in social media is aimed at driving people to your blog so they can read and share in your content.

By the way, that blog doesn’t have to be written. A video blog or podcast are good options as well, depending on what content you are promoting. Are you a writer? A written blog is essential. Are you a trainer or speaker? A video blog or podcast might promote you more effectively.

Once you’ve set up your blog and decided on the format, what other forms of social media are going to work well to promote the blog? I’m a fan of Twitter for blog promotion. Twitter has better tools for promoting outside of your immediate contact sphere. While Facebook has introduced a “retweet” function, it isn’t used as commonly. Facebook is excellent for maintaining close relationships. It’s not as good at promoting or making something “go viral.”

If you are doing a video blog, YouTube is required. It’s a good place to host the video, and it has excellent search functionality. With the ease of liking or reviewing a video and the tracking of times the video has been watched, it’s a good platform for promoting your content.

So most likely, you’ll have your blog on a schedule, and you’ll be using YouTube and/or Twitter to promote your posts. Where does this leave you from a time management perspective?

Obviously, you’ll need to allocate time to write or film your content. For most of you, this will probably be your biggest time commitment. The rest of your time will be monitoring your blog for comments, Twitter for retweets and comments and/or YouTube for reviews.

In addition to monitoring, you need to be engaging with your followers. Perhaps someone in your field has written a related blog post? You can comment on it and link to it. This allows you to engage with other writers in your field and promote them. What goes around comes around. If you promote them, they will likely promote you in return. Over time, you can build a close relationship with your audience and other influential people in your field.

How does this get you business? If you are selling a book or tele-series, your blog allows people to get a feel for who you are and if they might be interested in paying for your content. If you’re a speaker, people can see your style before they book you. Consultants and other professional service providers can build a reputation as a go-to person in their field. Once you are known as the go-to person, people use and refer you.

Does any of this sound like you? If so, great. Now you know where to start. If not, don’t worry. I’m going to cover several other roles over the next week.

Tune in tomorrow for Content Filters, the flip-side of Content Creators.

Working When You Don’t Feel Like It

Wednesday, July 28th, 2010

Yesterday, I didn’t want to work. I felt sort of blah all day. But I still got stuff done, and I had a productive day.

Does this happen to you? I’m sure it does. Part of being a small business owner is having to find the self-motivation to work when we don’t feel like it. Without a boss checking to see if we’re playing Solitaire on our computer, it’s easy to fritter a whole day away.

How to manage the problem? I recommend having “Rainy Day” items in your action list. These are things that need to be done but don’t take a lot of creativity. Cleaning up my Twitter followers is a good example. Doesn’t take much brain power, and it’s something I hate to do when I’m at my best, but it’s perfect for “brain dead” days.

I also worked on editing and rewriting my urban fantasy story. It did require creativity, but it was also fun and didn’t feel too much like work.

What kinds of (productive) things do you do when you don’t feel like working?

Goals and Social Media Strategy

Thursday, July 22nd, 2010

Several months ago, I wrote a post on how your goals will affect which social media channel you use. Today I’d like to expand on that by discussing how your goals will affect how you engage in social media.

This idea came out of my Netmasters group last month. When I asked about social media goals, I received some interesting answers, all of which dictated slightly different engagement strategies.

1. Become a creator of content

Not surprisingly, a couple of people wanted to be known as experts in their industry. But not all of them were going about it the same way. One attendee was a writer. Obviously she wants to use social media as a way to get the word out about her services. As we brainstormed on her business, it became obvious that she needed a blog. What better way to showcase her talents? So her strategy for engagement was to use social media to promote her blog and to publish a list of short writing/grammar/spelling tips. Self-created content is going to be a significant part of her social media stream.

2. Become an aggregator of content

The real estate agent in the session also wanted to be known as an expert in his industry. But his approach turned out to be different from the writer. His goal was to sift through all the often-conflicting information in his industry and be known as a place to go for the best and most up to date information about real estate. He doesn’t have to create content. He needs to read, filter and promote the best articles he can find. He might also want to discuss some of the bad articles to show people the difference, but he won’t need to do much writing. He can get away with posting links and doing a lot of re-tweeting.

3. Meet cool people

This one was fun, and my favorite. His goal was similar to a face to face networking goal. He wants to meet interesting people who have good stuff to say and build relationships with them. His strategy is going to be to find and follow leaders in the industries he’s interested in. He will see who they find worth following and follow them. It will be sort of a free-form “Six Degrees of Separation” approach. What will his social media stream look like? Lots of re-tweets and back and forth discussion, either through @ Mentions on Twitter or Wall posts on Facebook.

See how it works? Your goals certainly affect which channels you will use. But they also dictate what your engagement will look like. What are you waiting for? Go set your goals now. And share them in the comments. We’ll help you out!

Using Hootsuite to Cheat on Twitter Engagement

Wednesday, July 21st, 2010

I’ve discovered a way to “cheat” on Twitter, and I thought I’d share it with you.

Okay, it’s not really cheating, but it kind of feels like it. I’ve traditionally tweeted in a couple of bursts a day, generally whenever I’ve opened up a Twitter client to see what’s happening.

Tweeting in bursts isn’t attractive in a Twitter stream, and it can be overwhelming to followers, who see nothing from you and then see a bunch of tweets at once. But if I see good stuff to retweet, I want to hop on it right away. Otherwise, I’ll forget.

That’s where Hootsuite comes in. As you probably know, Hootsuite can be used to schedule tweets. Well, why not use it to schedule your retweets? That’s what I’ve started doing. Now when I see something good to retweet, I schedule it to go out in an hour or so. Then the next one goes out 15-30 minutes later and so on.

Not only is this good for you and your stream, it’s good for the person you are retweeting. Think about it. If you schedule some time between you seeing the tweet and it appearing in your stream, it spreads the exposure of that tweet out a bit. Which makes it more likely to be seen.

Tweetdeck has a scheduling feature, which should allow you to do the same thing, but I’ve found that feature to be unreliable, which is why I’m still using Hootsuite for my scheduling.

What do you think? Cheating? Or just good time and relationship management?

Review: Byline for iPhone

Friday, July 16th, 2010

My regular readers know I am big on aggregating content and taking it with me on the go.

I use Google Reader to manage all my blogs, and the mobile version of Google Reader is okay for reading blogs on my phone, but it didn’t really do it for me. I like being able to load content and access it even if I’m not connected (like on the Metro).

I’d read review of several RSS reader programs for the iPhone, and none of them excited me until I found Byline.

I’m using the free ad-supported version, and I don’t find the ads intrusive at all. Here’s a screen shot of the preview page. The ad at the top isn’t intrusive. There is one ad per 10 items, so in this shot, I have 9 items and only one ad.

What is really nice about Byline is that it caches longer articles for later reading. See the little blue arrow at the right of an article? That indicated cached content.

Open the abstract version of the article to see if you want to read more.

If you do, tap the arrow in the upper right corner, and it takes you to the expanded version of the article.

Caching can be done over WiFi for those who downgraded their iPhone data plan and no longer have unlimited data.

My usual procedure now is to sync Byline before I leave the house and catch up on blog posts throughout the day. A good use of time and technology, in my opinion.

Anyone else have a mobile RSS reader to rave about? I’m always willing to try a new iPhone app.

Updated: When I Blog

Wednesday, July 14th, 2010

Last month, I wrote a post on when I write my blog posts. Ironically, that post was obsolete the day after I posted it. Because that’s when I decided to change my writing schedule.

I can write blog posts anytime. I can only work on my book in the morning. So I was using my time inefficiently. I’ve been working on my new schedule for about a month now, and I’ve decided it works. Hopefully, I won’t change it again the day after I post this.

Having a number of posts in the can still doesn’t work for me. I need the sense of urgency to write every day. One or two written in advance works well, but I don’t keep consistent if I have more than that.

What has changed is when I do my daily writing. Previously, I wrote each day’s post that morning. What I do now is write a tomorrow’s post in the late morning or afternoon, depending on the rest of my schedule.

As soon as I get up, I review, publish and schedule my tweets about the post. That is always done before 9:00. Then later in the day, I find/make time to write the next post. Rinse and repeat the next day.

This preserves my morning creative time for my book while still getting my blog post written. I still do most of my blog writing on my phone, using Evernote. When I get back in the evening, I sync Evernote, and I’m ready to cut and paste into WordPress.

I used to write in WordPress for iPhone, but I’ve started using Evernote instead. WordPress for iPhone gave me some problems, and Evernote is more stable.

Moral of this post? Just because something has been working for you, don’t hesitate to change it when it stops working.

Anyone else want to share when you write your posts? Or something that used to work but doesn’t now?

Why I’m Not a Fan of Regulated Email checking

Wednesday, June 23rd, 2010

I read a lot of advice on time management and am always looking for good ideas for my clients.

Something I’m not a fan of is advice to check email at specified times. Generally the suggestion is to check two or three times a day and discipline yourself to not check in between.

If you’ve read anything by me, you know I’m not big on one size fits all advice, and this one strikes me that way. I agree that many people waste time with email or feel that it controls them. So having a system to address the problem is good. But I think the advice to check a limited number of times a day puts the cart before the horse. First, you have to understand your issue with email and your needs with email.

Do you check email throughout the day as a way to avoid working? Or are you overwhelmed by the sheer amount you receive in a day?

Are you in a fast-paced business where quick response to email is key to your success? Or do you work in an office where up-to-the-minute response is not expected or required?

See my point? Each of the above situations indicate a slightly different response to email. The fast-paced business person who only checks and responds twice a day might miss opportunities.

The person who uses it as a distraction may have an underlying problem that goes beyond email. Like burned out on the job. Restricting access to email won’t address that.

Being in control of email and not letting it control you is important. But first understand the problem. Then work to find a solution.

In case you were wondering, I check email throughout the day. Processing it in short bursts works better for me and fits my personality and my business needs better than two or three marathon sessions each day.

How do you manage your email? Share your ideas and tips in the comments.

iPhone 1 Year Review

Tuesday, June 22nd, 2010

I recently passed my iPhone one year anniversary, and I thought I would reflect on what, if any, changes it’s made in my life and business. And no, downloading iOS4 yesterday didn’t influence this at all.

Let me start by saying that the iPhone has made bigger changed in both areas than almost any other piece of tech I’ve owned. Arguably, my first Palm OS device was bigger because it launched me from an analog and paper world to primarily digital, but in practical application, I still think the iPhone was bigger.

My old Blackberry introduced me to mobile email and frustrated me because it couldn’t cut it as a solo device. I still had a Palm organizer, an MP3 player and a stand-alone ebook reader.

Then I got the iPhone. One device does it all, and it does it all well. I can walk out the door with wallet, keys and my phone and manage my entire day. I’ve never been able to get away with so little.

Lots of people are writing about simplifying their life by getting rid of smartphones and other tech. Frankly, I think they are nuts. By having everything I need in one small package, my life is simpler. One thing that makes this possible is “Airplane Mode,” where I can disconnect completely while still having access to my productivity tools. My old Blackberry was much harder to disconnect from.

I’m almost completely paperless now. With a really good way to manage my calendar and tasks, I don’t need a paper organizer. Evernote allows me to take and keep quick “notes to self.”

But it’s not just lack of paper. My netbook could have allowed that. The iPhone allows me to have everything I need with me at all times. Oops! I can’t remember exactly where my next meeting is? No problem, I have the email where we set up the meeting in Evernote. Do I have time on the Metro to work? No problem. I’m actually writing this post on the train to a meeting in Bethesda

I don’t even wear a watch anymore. The iPhone fulfills that function too.

Plus books, music, movies and, don’t forget, Plants vs. Zombies! I use it for work, and I’m more productive. I use it to relax. It goes with me on vacation (in Airplane mode, of course). I kind of can’t remember what life was like before it.

I don’t think Blackberrys can do everything my iPhone can. ‘Droid phones probably can. I have mixed feelings on the iPad. One of my friends uses it more than his iPhone now. I think it’s a great device. But the portability factor of the iPhone can’t be beat.

And now off to play with my new OS. And dream about my future upgrade to an iPhone 4.

Disconnect or Not?

Wednesday, June 9th, 2010

Yesterday, I read @ariherzog‘s post on “Why Social Media is Dangerous for Your Brain.”

I agreed with some of what he said, but not all, or even most of it.

I completely agree that we can’t multitask. We think we can, but we can’t. Can we do multiple things at once? Sure we can. But we don’t do either (any) of them as well as when we do one at a time. I used to think I could, but over time I’ve realized I was wrong. About the only multitasking I can do is listen to music while I do something else. I do write better with music in the background. But that’s it.

Where I don’t agree with him is on his minimalist approach with social media and mobile devices. If you know me even a little bit, you know I don’t go anywhere without my iPhone. But it doesn’t control my life. I control it. If I need to concentrate, I put it in Airplane Mode. Then I can use it for music and tracking my tasks, but I can’t be distracted by phone calls, email and texts.

Lots of people are writing about the dangers of technology and the over abundance of information. I don’t think they are inherently dangerous. I do think we give up control to technology. But that’s our choice.

I do choose to keep my phone with me most of the time. But I also choose when it is allowed to distract me.

I do choose to engage in social media. But I also choose when and for how long.

I love having access to information, in just about any format I could want. Again, I choose when to connect and when to disconnect. Yes, I love to surf the web. I also very much like curling up with a good book and losing myself in a page. (Okay, in my case the page is electronic too.)

Technology can be used for good. It can also be used incorrectly or in ways that are harmful. I’m not going to disagree with that. I believe it’s our responsibility as human beings to know the difference and make better choices.

Government and society can’t protect us from ourselves. And we’re fooling ourselves if we think they can.

When To Blog

Thursday, June 3rd, 2010

Some of you may be blogging or thinking about blogging, and the question most new bloggers ask is “When am I going to find the time to write the posts?”

Conventional wisdom says that you should create a reserve of previously written posts, anywhere from 3-10.

I tried that. I really did. For one blissful week, I was 5 posts ahead. (By the way, getting to that point almost killed me.) Then I had to attend a funeral, and my dog died, and I was behind again.

I gave that up. Pre-writing lots of posts doesn’t work for me. Most mornings, I get up, check my email, organize my task list and then sit down to write my post.

I’m usually done well before 10, which is when my first blog tweet goes out. Then I go on with my day.

This keeps me in the habit of writing every day. Funny, the longer I do it, the faster I get. (I’m sure there is a practical limit on that, and I’ll hit it eventually.)

What about days when I have an early morning meeting? That’s when I write ahead. I wrote this post at 2:45 yesterday afternoon. It works for me to write tomorrow’s post today. But getting much farther ahead than that just isn’t for me.

What about the other bloggers who read this? When do you write your posts?